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Much more than the project filing cabinet

Editorial Type: Case Study     Date: 07-2015    Views: 3004      






CONJECT has been selected by HB Reavis for document control and mobile inspections on the £68m King William Street Project in London

Whilst we remind ourselves of the need to maintain an up-to-date building model for the life of a project, we must never lose sight of the fact that the subsequent handover of the building to the client is never complete until the model is accompanied by the thousands of accumulated documents - whether online or in hard copy - that are equally essential to providing a full picture of the status of an asset.

Hence the need for an effective document management and control solution, like the one supplied by CONJECT, the leading supplier of SaaS solutions for BIM and the whole of life management of built assets, to HB Reavis to handle document control and mobile inspections on the £68m King William Street construction project in London.

The finished building, situated between the river Thames and the Monument which has been renamed '33 Central', will consist of nine stories, containing 21,200 square meters of leasable office space, crowned with a quarter-acre roof garden. Designed by John Robertson Architects, 33 Central is HB Reavis’ entry into London’s high end commercial property market.

HB Reavis are an international commercial real estate developer operating in Central and Eastern Europe, the UK and Turkey. With assets of over EUR 1.8 billion HB Reavis are one of the market leaders in European commercial real estate.

Rod Davensac, HB Reavis UK’s Construction Director, responsible for project delivery across the UK business, comments: "We chose CONJECT as our preferred collaborative system provider as it is an industry recognised, user-friendly platform. In my experience, it has always performed exceptionally well and proven highly reliable. HB Reavis look forward to using CONJECT as part of our supply chain on all UK projects moving forward."

EFFECTIVE INFORMATION MANAGEMENT DURING CONSTRUCTION AND OPERATION
In the case of the project described above, HB Reavis are the owner and operator. Most large scale building projects comprise multiple companies as contractors and sub-contractors, varied office locations, different applications and technologies, and dispersed team members.

If there is no structured document solution during the project and at the point of handover, the documents relevant to the project will be spread over different locations and stored on different systems, making effective use of the asset very challenging, and potentially costly.

Incomplete project documentation brings the risk of warranty problems, as invariably the documents you need to solve a problem that occurs after handover will be the very ones that are missing. If the client realises that there are shortfalls in documentation delivered, then they will withhold some payments as mitigation for risk deductions.

And if the project is a large one then attempting to set up a document management system when a project is well underway - or as backup following completion - can cost hundreds of thousands of pounds or more.

The conjectPC Document Management system is designed to meet the challenge of controlling the vast number of documents generated by a construction project, managing them in one central and secure repository online.

As these documents will be flying around the different departments and teams involved in a project, involving a number of different collaboration and sharing methods - from ordinary email, to 'snail mail' and even hand delivery, the solution includes an element of human oversight - ensuring that the cycle is unbroken and recorded.

The working methods designed by CONJECT are gleaned from experiences gained from many large and complex projects, notably in the oil, energy and pharmaceutical and industrial sectors, with large quantities of documents, and consequently meet all of the construction market requirements.

Based on their experience, CONJECT is therefore able to optimise document management according to the individual needs of each project.



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