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Oxleas NHS Foundation Trust has become the first organisation to choose Docman as a Trust-wide electronic workflow system for clinical and non-clinical documentation. The Trust will utilise Docman EDM to process and track documentation to standardise the communication process for its 3,500 employees across 71 sites. The project covers Oxleas' five directorates and is working with 3 CCGs that include over 150 GP practices.

The solution will electronically manage documentation including internal post, mental health reports, care plans, documents between directorates, medication reviews, CPA, request for further information, assessment letters, DNA letters, change of medication forms, discharge summaries and encounter reports. The project will also utilise Docman Hub, the solution used by over 100 NHS organisations to send and receive clinical and non-clinical documentation to and from GPs.

Laurelle Morgan-Bruce, Programme Manager, Clinical Transformation, Oxleas NHS Foundation Trust "We identified that the process of managing paper, email and faxes between our services and sending information to GP practices could be improved. Paper would be sent to practices and around our services, creating delays in delivering information to the point of care when it is needed most.

"Our Trust required an electronic document transfer solution to support our paperless strategy and create time and cost savings. By going electronic we will have complete visibility of our documentation. The project will provide a clear indication of the number of documents sent across our health economy and provide access to exactly where a letter is in the system."
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