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Current Filter: Cad>>>>>> You’ve got mail managed Editorial Type: Review Date: 05-2015 Views: 7775 Key Topics: CAD Construction Email Management Collaboration BIM Key Companies: Oasys Software Key Products: Mail Manager 6.1 Bentley ProjectWise Key Industries: | |||
| Mail Manager 6.1 from Oasys turns the traditional chore of email handling into a productive management tool. Even though I am a sole user, I think I count as a ‘power emailer’ with an understanding of the problem Mail Manager from Oasys seeks to solve for businesses. I have upwards of 35,000 emails distributed between a dozen separate folders, and when I want to search for something I have to be quite specific, otherwise pages of results pop up. There is no connection between my emails and the information they relate to either. Companies send press releases, technical information and images, which I duly file away in the appropriate folder, but there is absolutely no record of where it was sent or why. I barely understand the logic behind my own filing system as it has evolved over the last couple of decades, but there is no way anyone else coming upon it would find anything useful in it. By and large, then, the sort of things that I can't do on my system are precisely those that are vital to any large organisation, and which Mail Manager addresses perfectly. To retain the link between emails and the projects they are associated with, both emails and the project documentation are stored within the same folder. That makes searches that much easier, although Mail Manager has a sophisticated set of filters specifically designed to optimise the search process. My shortcomings with regard to filing emails and ensuring that others know where I have put them are also addressed, as Mail Manager prompts with a suitable storage location when emails are opened, and both incoming and outgoing emails are filed within common locations in the cloud server, so there’s no danger that I could go walkabout - or get fired! - without the organisation being able to access everything I’d been working on. As for remembering where I put things a couple of years down the line, well Mail Manager includes an audit trail that knows when I sent what, and to whom, what their response was and, more to the point, what documentation accompanied our digital correspondence. Talking of which, Mail Manager can also depict email traffic graphically, enabling managers to see at a glance who has been talking to whom, who is working in isolation without communicating with anybody, and where most traffic has been routed within any project. Besides creating a secure storage system for emails, Mail Manager also has an effective solution for archiving old emails in an organised manner.
SO WHAT'S NEW? Mail Manager not only slashes the time wasted on managing an organisation’s emails but also effectively formalises it, providing a framework that individual users find easy to learn and work with (it’s estimated that a couple of hours are quite sufficient for users to come to grips with Mail Manager and to start using it productively). So, how has the latest version, Mail Manager 6.1, managed to enhance its productivity further? For a start, there's a fresh user interface, faster filing with more filtering options, a refined dialogue for even quicker searches, easier folder sharing and brand new support for Bentley ProjectWise.
FILE, SEARCH AND COLLECTIONS
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